A VIP experience should fit the client’s travel itinerary rather than sit beside it as an isolated booking. Travel advisers need a clear account of admission, timing, location and delivery before recommending an addition. A concise sourcing brief makes it easier to assess feasibility without promising access prematurely.
Share the fixed parts of the itinerary
Provide the destination, dates, hotel area and any flights or appointments that constrain timing. Include the number of guests, relevant age requirements and the time they can realistically spend on the experience.
Explain what the client is seeking: a particular performance, sporting occasion, culinary interest or cultural visit. Separate a fixed requirement from a preference so alternatives remain useful.
Ask precise access questions
Confirm the event, admission category and any desired additional activity. If the client wants backstage, a private visit or a specific interaction, treat that as an entitlement to verify rather than a benefit implied by VIP.
Ask which options are confirmed, which are indicative and what would be needed to secure them. Record quotation expiry and approval deadlines alongside the itinerary.
Connect the operational details
Check journey time from the hotel, entry process, likely duration and the return plan. Establish whether transfers, dining or local hosting are included. Avoid a fixed booking that depends on an unrealistically tight connection.
Agree how tickets and joining instructions reach the guest. Decide whether the adviser remains the main contact or introduces an experience coordinator for practical support.
Preserve a clear client relationship
Confirm commercial arrangements, communication boundaries and responsibility for changes before booking. Tell the sourcing partner which details can be shared with the guest and who approves amendments.
Read about white label sourcing arrangements or send CurEnt your experience brief. Specific partner terms and access should be agreed for the request.